“[The] team made setting up and implementing The Induction App a breeze! ...The ongoing support is amazing.”
TPOOM, Project Manager
How The Induction App fits your environment
The Induction App is a web-based platform that brings onboarding content, forms, agreements, tasks and progress into one guided journey.
Before introducing a new platform, IT needs to understand how it will be accessed, what information it handles, how permissions work, and how it can fit with the systems already in place.
A browser-based experience
The Induction App is designed for people who may be working across different sites, shifts and locations, not just at a desk. Team members can access their onboarding journey through a web browser on a phone, tablet or desktop. There is no application to install, update or distribute to each device.
This makes it practical for office-based and deskless workforces, including teams who complete their onboarding before their first shift or away from a central workplace.
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A browser-based experience
This makes it practical for office-based and deskless workforces, including teams who complete their onboarding before their first shift or away from a central workplace.
Digital forms and workflows
The platform can collect employment details through guided digital forms, populate relevant documents, obtain e-signatures, receive uploaded files, and notify payroll when information is ready. Depending on workflow and permissions, authorised users can review, copy or download the information.
Where The Induction App is used as an ongoing employee platform, information and files can also be held against employee records, with access controlled by role.
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Digital forms and workflows
Where The Induction App is used as an ongoing employee platform, information and files can also be held against employee records, with access controlled by role.
Use of AI technology
An AI Assistant is available within content manager to make it easy to prepare interactive content and learning activities. If this is turned on for your organisation, each user is asked to make an in-app acknowledgement of the need to check AI-assisted work before activation.
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Use of AI technology
Ongoing IT support not required
Once live, internal IT support is not required because the platform has been designed to be straightforward for authorised business users to maintain and evolve.
Privileged users are supported by comprehensive, easily-accessed in-app user documentation. They can also raise a complimentary Support Ticket as needed, for extra support or any technical issues.
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Ongoing IT support not required
Privileged users are supported by comprehensive, easily-accessed in-app user documentation. They can also raise a complimentary Support Ticket as needed, for extra support or any technical issues.
Role-based access and visibility
Different people need access to different information. The Induction App uses privileged roles so that HR, agreement managers, payroll, content editors and managers can be given access relevant to their responsibilities. Managers can see the people they manage and selected information, while sensitive information can be protected.
This is particularly important where employee records include personal, medical, qualification or employment information. Access should be configured to reflect your organisation’s policies and the responsibilities of each user group.
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Role-based access and visibility
This is particularly important where employee records include personal, medical, qualification or employment information. Access should be configured to reflect your organisation’s policies and the responsibilities of each user group.
Quick and easy implementation
The level of configuration depends on the plan and the complexity of your requirements. Smaller teams can use the self-service setup with the default structure and parameters. Organisations with more complex configuration, structure, workflow or integration needs can work with The Induction Company on a managed implementation.
We will work through the onboarding structure, user groups, forms, notifications and any agreed integration requirements with your project team in an online meeting guided by our methodology.
Even with a managed implementation, the platform can be live and delivering value within one month.
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Quick and easy implementation
We will work through the onboarding structure, user groups, forms, notifications and any agreed integration requirements with your project team in an online meeting guided by our methodology.
Even with a managed implementation, the platform can be live and delivering value within one month.
Connecting with existing systems
Some organisations already have systems for recruitment, HR, payroll and learning. The Induction App can provide the structured onboarding experience that connects the information, tasks and activities a new team member needs, while your existing systems continue to perform their primary roles.
The platform supports payroll hand-off workflows, and integration options with systems such as ATS, HRIS and LMS platforms are available for Flexible customers. The right approach depends on the systems you use, the information you need to exchange, and the workflow you want to support. We will discuss the options with you.
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Connecting with existing systems
The platform supports payroll hand-off workflows, and integration options with systems such as ATS, HRIS and LMS platforms are available for Flexible customers. The right approach depends on the systems you use, the information you need to exchange, and the workflow you want to support. We will discuss the options with you.
Supported from setup onwards
“The whole process was easy. They were very responsive, we felt very supported. Nothing ever felt too big, it felt very seamless. 😁”
2degrees, Learning Experience Designer
Questions IT teams commonly ask
Does it require an app download or device installation?
No. The Induction App is a progressive web app (PWA) and can be accessed through a browser on a phone, tablet or computer. Users are invited to save the app to their device for easy ongoing access - upon their first log in, or at any time through settings.
Does it work if there’s no wifi?
The platform depends on an internet connection, whether by wifi or data plan. However, if the app has been saved to the device, previously downloaded information will have been locally cached and still available for viewing, although streaming videos will not be available. Completion data will be sent once the device is reconnected.
How is user access controlled?
Registered users log in by using their email along with a strong password, which they need to set when logging in the first time. Inductees typically use their personal email first, for pre-start access, however the business can task them to change this to their work email on their first day. Multi-factor authentication (MFA) is available and monitorable.
Can it connect to our Payroll, HRIS, ATS or LMS?
Integration options are available for Flexible customers. The exact systems, data flows, technical method, responsibilities and costs need to be scoped with your team.
Can we use single sign-on (SSO)?
Single sign-on is available under the Flexible plan. You will be invited to provide identity protocol and setup requirements during configuration.
Can managers be restricted to their own team?
Yes. Managers only have visibility of the people they manage, either directly or indirectly. Access to sensitive employee information is controlled by role and configuration.
What devices and browsers are supported?
The platform is web-based, supported by all modern browsers, and responsive to any device such as mobile, tablet or laptop.
What happens when someone leaves?
When a user leaves, HR can delete or archive the user as appropriate, as part of offboarding, preventing further access. For many organisations, users are auto-archived after an agreed onboarding timeframe, eg. after 3 or 6 months.